Conference
Egypt & Beyond has extensive experience in organising conferences, both for international and local companies and associations. Â We can assist with every aspect of your conference, anywhere in Egypt - whether an exclusive meeting for 10 top company executives, or a full-scale "Confex" for 1,000 visitors.
We offer any of the following services and more upon request:
Personalised planning assistance:
Experienced Egypt & Beyond Conference Planners to assist with developing a detailed preparation timeline and associated action plan for every aspect of the conference.
Spouse programs:
Assisting and designing a complete itinerary, including pre & post conference packages and spouses programs.
Venue:
Choosing and booking the most appropriate venue for the conference - based on our comprehensive database of conference and hotel facilities in Egypt.
Accommodation:
Booking suitable accommodation at discounted rates for our clients where required, and handling all central reservations procedures for attendees.
Catering:
Menu and meal planning, including design of unique welcome or farewell gala dinners. Coordination and quality control of all catering, both within hotel or conference venues, and at outside events.
Exhibition space:
Designing, building and coordinating exhibition space, as required.
Business Centre services:Determining requirements and obtaining equipment as required, from hiring on-site photocopiers for admin staff, to creating temporary internet cafe for conference attendees.
Audio-Visual equipment:
Sourcing, hiring, and providing technical support for all audio-visual requirements during the conference.
Transportation:
Planning and operating the most efficient system of airport transfers, or group transfers to and from hotel to conference venue, as necessary. Making discounted group bookings on scheduled or chartered domestic flights, if required.
Operations staff:
Team of experienced, uniformed conference staff on site to guide visitors and attendees, and liaise between client, venues and suppliers, for the smoothest operation of all aspects of the conference.
Conference help desks:
Staff for permanent Help Desks at the conference itself, to assist with optional sales, hotel adjustments, or air ticket changes.
Hotel hospitality desks:
Experienced Conference Representatives to staff hospitality desks at the hotel where your guests are based, to assist with queries, transfers, and all conference-related matters.
Administration staff:
Organised admin team for coordinating distribution of welcome packs, newsletters and gifts to guests at the conference, either at the conference venue or at the hotel - plus all other administration details.
VIP handling:
Special Guest Relations staff assigned to VIP attendees to ensure their constant comfort and satisfaction.
Tickets:
Reconfirmation of flight tickets through our IATA office.
Signage:Creating and placing banners and signage.
Decor and entertainment:
Planning, obtaining and coordinating all decoration requirements during the conference, from flowers at the venue, to musicians at gala dinners.
Photography:
Sourcing and booking high quality photographers and videographers wherever required.
Event Management:
Egypt & Beyond renowned creativity and attention to detail have made us the first choice for numerous local and international companies planning special events in Egypt. With meticulous care, we ensure that set-up, decoration and entertainment are all carefully themed and coordinated, and multiple suppliers impeccably orchestrated on the ground. Our superb connections within Egypt also give us insider access to venues unavailable on the open market, ensuring that your event is absolutely unique.
Ask us about new and unique ideas for your events for staff, key clients, or overseas visitors:
- Welcome your guests in style with a military brass band.
- Host a Pasha's dinner at a palace.
- Create a medieval Sohour at the Citadel.
- And much, much more!!
